Senior Administration Officer - Grade ACA 5

Job Reference: ACA/SAD/5 (1 Post): Basic Salary - Kshs 98,958 - Permanent & Pensionable.

Job Specifications

The Senior Administration Officer is responsible to the Principal Human Resource Management and Administration Officer for: -

1. Facilitating the development and maintenance of proper information retrieval systems including filing departmental documents, correspondence and other materials in the appropriate location.
2. Facilitating the receipt and routing of all incoming and outgoing mail and ensures prompt posting / delivery as appropriate.
3. Facilitating the travel logistics including processing of travel documents in liaison with the Procurement Officer.
4. Facilitating the provision of mailing and messengerial services.
5. Facilitating the coordination / organization of staff meetings, including venue bookings, travels arrangements, and/or accommodation.
6. Coordinating with Finance Division in the maintenance /update of inventories, equipment, and assets of the organization; ensures the same are insured.
7. Facilitating the maintenance and cleaning of the offices, and ensures adequacy of office supplies & refreshments.
8. Ensuring the integrity of the use of office equipment such as telephone.
9. Ensuring that the organization’s office equipment, communication systems and the general state of the offices are in good condition.
10. Ensuring prompt payment of utility bills.
11. Perform any other duties as may be assigned.

Person Specifications

For appointment to this position, the person must have: -

1. Bachelor of Arts degree in Social Sciences (Human Resource Management,
2. Sociology, Development Studies, Education, Economics, Public/Business
3. Administration, Commerce) or its equivalent from a recognized institution;
4. A minimum period of four (4) years relevant cumulative work experience;
5. Proficiency in computer applications; and
6. Fulfil the requirements of Chapter Six (6) of the Constitution.

How to Apply

If you can clearly demonstrate your abilities to meet the criteria given above, please send your application attaching a copy of your national Identity card, copies of academic certificates and other testimonials to the contacts below not later than 15th MAY 2024.

The Executive Director
Anti-counterfeit Authority
National Water Plaza, 3rd floor
Dunga Road, Industrial Area
P.O. Box 47771-00100
NAIROBI

Mandatory requirements

All applicants MUST apply using the ACA Job application Form.

Applicants should attach the dully filled ACA job application form, relevant academic and professional certificates and other testimonials and sent through the post office or hand delivered to our offices or sent through This email address is being protected from spambots. You need JavaScript enabled to view it..

All application envelopes MUST be referenced as per the position applied for.

Please note that only shortlisted and successful candidates will be contacted and they are expected to prove their compliance with Chapter 6 of the Constitution of Kenya 2010 by obtaining and presenting clearance certificates from the following organizations during the interview;

1. Higher Education Loans Board (HELB);
2. Kenya Revenue Authority (KRA);
3. Criminal Investigation Department (CID);
4. Ethics and Anti-Corruption Commission (EACC);
5. Credit Reference Bureau (CRB); and
6. Any other relevant supporting documents.

The Anti-Counterfeit Authority is committed to implementing the provisions of the constitution chapter 231(1) on fair competition and merit, representation of Kenya’s diverse communities and affording equal employment opportunities to men and women, members of all ethnic groups and persons with disabilities, THEREFORE ,PEOPLE WITH DISABILITIES,THE MARGINALIZED AND THE MINORITIES ARE ENCOURAGED TO APPLY.

Shortlisted candidates shall be required to produce originals of their national Identity card, academic and professional certificates and transcripts during interviews.

It is a criminal offense to present fake certificates/documents.

All applicants where applicable are required to avail original letters of appointment to the current posts during the interviews.

Any attempt to directly or indirectly canvas shall lead to automatic disqualification.

 Download Job Application Form (95KB)